Rules & Regulations

Any disputes during matches? Then check out the rules and regulations for the league.

League Rules

Rules & Regulations
  1. Name and Objects
    1. The league founded in 1948 shall be named the City and Suburban Tennis League.
    2. The League shall have for its objects the provision and promotion of competitive tennis for clubs within the City of Stoke-on-Trent and District, by arranging matches and tournaments in accordance with the laws of the game adopted by the Lawn Tennis Association, and all other events connected therewith.

  2. Constitution
    The League is constituted by these Rules as a non-profit making organisation.

  3. Affiliation
    The League shall encourage all member clubs to affiliate to the Lawn Tennis Association through the Country Lawn Tennis Association.

  4. Subscriptions
    1. Clubs accepted into membership of the League shall pay an annual subscription no later than 31st May each year. The amount of the subscription to be agreed annually at the Annual General Meeting of the League.
    2. A member club whose subscription is not paid by 30th June will be subject to a fine of one pound, and if not paid shall cease to be a member.

  5. Accounting Year
    The League financial year will run from 1st February until 31st January next and accounts prepared accordingly shall be submitted to the Annual General Meeting.

  6. Acceptance of Members
    The Committee, whose decision by a simple majority shall be final, shall be empowered to accept approved clubs into the league.

  7. Management
    1. The management of the League shall be vested in a Committee consisting of the officers, who shall be ex-officio members, and three ordinary members. The ex-officio members shall be the President, Chairman, League Secretary, Assistant-League Secretary, Treasurer, Press and Results Secretary, Tournament Secretary and the Assistant Tournament Secretary. All shall be elected for the year at the Annual General Meeting and shall be eligible for re-election. The elected Committee shall have the power to fill any casual vacancy.
    2. The Committee shall act in accordance with the Rules of the League and shall from time to time make and revise the League Regulations. The Committee shall have the power to decide on any matter unprovided for by these Rules and the current Regulations.
    3. Committee Meetings shall be held as circumstances may require when called by the Chairman or Secretary, or on the application of two or more Committee Members.
    4. The quorum at a Committee Meeting shall be five members, and in the event of equality of voting at any meeting the Chairman shall have a casting vote.

  8. General Meetings
    1. An Annual General Meeting shall be held each year during the month of February.
    2. Any Member Club wishing to propose a resolution at the A.G.M. must send a copy thereof to the Secretary before 31st January so that provision can be made on the agenda.
    3. The business of the A.G.M. shall be the confirmation of the minutes of the previous A.G.M. and of any subsequent Extraordinary General Meeting; the consideration of the Committee's report and the Treasurer's accounts for the year; the appointment of an Hon. Auditor; and any other items of which notice has been given and details included in the agenda.
    4. Extraordinary General Meetings
      1. An Extraordinary General Meeting shall be called by the Committee at their discretion or within one month of the receipt by the Secretary of a requisition signed by not less than five Member Clubs stating the business to be transacted.
      2. The business of an Extraordinary General Meeting shall be in accordance with the requisition under which it was summoned and the agenda issued.
    5. At any general meeting further business may be accepted at the discretion of the Chairman provided it does not call for the alteration of Rules.
    6. The quorum at any general meeting shall be a representative from ten Member Clubs.
    7. Each League Club represented at a general meeting shall have a total of two votes by their members in attendance. In the event of a League Club having only one member present only one vote will be allowed.
    8. At any general meeting in the event of equality of voting the Chairman shall have the casting vote.

  9. Complaints
    Any Member Club wishing to lodge a complaint must do so in writing to the League Secretary and it shall be dealt with by the Committee.

  10. Misconduct, Suspension, or Expulsion
    1. The Committee shall have the power to terminate or suspend the participation of any Club or Player whom it considers is guilty of misconduct or offensive behaviour to any other Club or Player.
    2. Any complaints of misconduct shall be made in writing to the League Secretary within seven days of the alleged misconduct taking place and a copy of the letter must be sent to the Club Secretary of the offender(s).
    3. The League Committee shall have the power to penalise breaches of the Rules by deducting points, fining, demoting, or action under Rule 10(a), as may be decided.

  11. Rules and Regulations
    1. Copies of these Rules shall be available to all Member Clubs.
    2. The Rules shall not be altered except at a general meeting after due notice, and then only provided two thirds of those present and able to vote are in favour.
    3. The Regulations shall be made and periodically revised by the League Committee.

  12. Dissolution
    The league shall be discontinued on the passing of a resolution to that effect at a general meeting after due notice, by at least two thirds of those present and able to vote. A winding up committee shall be appointed if necessary and given general directions as to the disposal of any assets. The assets shall not be paid to or distributed among the Members of the League but shall be given or transfered to some other body or bodies having similar objects to the League, or to some charitable object.


  1. Players
    Every player participating in League events must be a 'bona fide' member of the League club for which they play. The Committee shall have the right to request evidence of such membership.

  2. Subscriptions
    1. All players must be registered with the League Secretary at least seven days before they play in a League match, emergencies excepted.
    2. In the event of an emergency whereby a match may have to be fortified due to a registered player being unable to play, a team can request the emergency registration of a replacement player by telephoning the League Secretary (or a Committee Member) in time for the opposing team to be notified. Should the acceptability of the replacement player be questioned the Committee will be informed and the forfeiture of any rubbers decided upon.
    3. Any rubbers involving unregistered players will be forfeited.

  3. Nomination of Players
    1. Clubs with two teams shall nominate four players for their 'A' Team.
    2. Clubs with three teams shall nominated four players for each of their 'A' and 'B' teams.
    3. Clubs with four teams shall nominate four players for each of their 'A', 'B' and 'C' Teams.
    4. Players nominated may play only for the team indicated or a higher grade team. A player who plays three times for a higher graded team becomes a higher graded player and is debarred from playing for the lower grade team(s).
    5. All requests to amend the nominations must be submitted to the League Secretary will be subject to approval by the Committee.
    6. If a nominated player has not played in the first three matches another player must be nominated and notified by the League Secretary.

  4. Transfers
    A registered player wishing to transfer to another Member Club Team must notify the League Secretary and obtain approval of the intention at least seven days before playing for the new club.

  5. Order of Play
    First Leg Events: Event 1 - Home Couple 1 v Away Couple 2
    Event 2 - Home Couple 2 v Away Couple 1
    Second Leg Events: Event 3 - Home Couple 2 v Away Couple 2
    Event 4 - Home Couple 1 v Away Couple 1
  6. Play
    1. Matches are to be played the best of three sets.
    2. A point will be awarded for each event played and won.
    3. Points for unfinished events will be shared.
    4. Play shall be continuous, however, if one event reaches 'set all' before the other event has completed two sets, play shall continue with the third set until the other event has completed two sets. The former event will then be suspended after the completion of the game in progress. The second leg events will then commence. If either of the second leg events requires a third set, play should continue until the other event has reached two sets. When this event has reached two sets, play must then revert to any of the first leg events suspended. This means that all first leg events will be reverted back at the earliest opportunity.

  7. Tie-Break
    The tie-break system will operate when the score reaches six all in the first and second sets. The ordinary advantage set shall be played in the third set, in accordance with L.T.A. Rules. The procedure will be:-
    1. The couple who first wins seven points shall win the game and set provided they lead by a margin of two points. If the score reaches six points all the game shall be extended until this margin has been achieved. Numerical scoring shall be used throughout the tie-break game.
    2. The player whose turn it is to serve shall be the server for the first point. Thereafter each player shall serve in rotation for two points, in the same order as previously in that set until the winners of the game and set have been decided.
    3. From the first point each service shall be delivered alternately from the right and left courts, beginning from the right court.
    4. Players shall change ends after every six points and at the conclusion of the tie-break game.
    5. The couple who served first in the tie-break game shall receive service in the first game of the following set.

  8. Fixtures
    All matches must be played in accordance with the fixture lists.

  9. Cancellations
    In the event of a team cancelling a fixture, they will forfeit the points.

  10. Walk-Overs
    In the case of a team conceding a match 4-0 due to default, a written explanation of the occurence should be sent to the League Secretary. If a team fails to fulfill two matches by default, they may be expelled from the League and their record expunged.

  11. Time
    1. Evening matches should commence at 6.30 p.m. Any players not on the court by 6.45 p.m. shall lose the first event 6-0, 6-0, and any club not represented by a full team by 7.00 p.m. shall forfeit the match to their opponents with a maximum score. Players arriving late must commence play without a knock-up.
    2. The time of cessation of play is to be by mutual agreement of the captains if weather conditions or bad light make it unreasonable to continue. In this situation, if a score of four all has been reached in a deciding set, play should be continued for at least two more games unless mutually agreed to end play.
    3. Matches may commence earlier in the evening than 6.30 p.m. if mutually agreed by the two captains.
    4. Saturday afternoon fixtures should commence by 2.30 p.m. Any players not on court by 2.45 p.m. shall lose the first event 6-0, 6-0, and any club not represented by a full team by 3.00 p.m. shall forfeit the match to their opponents with a maximum score. If a start has not been made by 3.30 p.m. through bad weather, play will be abandoned and the match declared a draw.

  12. Tennis Balls
    Home clubs must supply six new current L.T.A. approved tennis balls for every match.

  13. Match Results
    Results of all matches must be recorded on the match results cards provided and sent direct to the Results Secretary, to reach him within seven days of the fixture. Clubs failing to comply with this ruling may be fined 1 per missing result.

  14. Tournaments
    Details of the Annual Tournaments will be issued by the appointed Tournament Secretary.
    1. Seeding will take place in each event and the seeds will be nominated by the tournament organisers in liaison with the Committee.
    2. The draw for each competition shall be available prior to the commencement of the tournament.
    3. Any player(s) not present when called upon to play by the organisers shall be scratched.

  15. Dale Cup, P.D. Packaging Trophy and Lawn Tennis Foundation Trophy
    1. Players may represent only the club they have represented in the Mens or Ladies Leagues.
    2. A player may play for only one team in any one round. If a club has more than one team entered, a player in a lower team may play for a higher grade team if the lower grade team has been eliminated from the said competition.
    3. A player may not play in these matches unless he/she has first played in a League match during the current season.
    4. If a system of handicapping is deemed desirable it will be declared so at the A.G.M. and details will be issued with the draw.
    5. It is the responsibility of the home team to contact their opponents and propose dates for the tie.
    6. The home team must offer the visitors at least two dates and the dates offered must be in separate weeks, the dates must not related to the same weekday.
    7. Ties will be played during weekdays unless mutually agreed for weekends.
    8. At least 48 hours notification of proposed dates must be given.
    9. In the event of bad weather preventing the tie taking place on the date arranged, further dates shall be given. If unavoidably this exceeds the time permitted for the round, the tie must be played by the third day after the said completion date. All new dates offered must be notified to the Tournament Secretary.
    10. It is the responsibility of the winning team to notify the Tournament Organiser of the result of the match no later than three days after the closing date of the round. Failure to do this will result in both teams being eliminated from the tournament irrespective of who may or may not have won.
    11. Notification of all ties will be made by the Tournament Organiser.
    12. Disputes of any nature will be dealt with by the Committee (through the League Secretary) and their decision on these matters is final.
    13. All the League match regulations where applicable shall apply except where specifically covered in the foregoing Cup and Trophy regulations.